Buying is quietly one of the busiest desks in a merchant. Raising purchase orders, matching supplier confirmations, chasing acknowledgements and updating expected dates is a steady grind of admin. OptiFlow puts an AI layer on top of the systems you already run so the routine buying paperwork looks after itself and your buyers spend their time negotiating and planning.
Where buyers lose the day
A buyer’s day fills with tasks that have to happen but add little on their own. Turning demand into purchase orders, reading supplier acknowledgements that arrive in every format, matching them back to the PO, spotting price or date changes, and chasing the confirmations that never came. Miss one and a special order slips, a customer waits, and the branch takes the call.
What OptiFlow does for you
OptiFlow reads supplier confirmations and acknowledgements however they arrive, matches them to the right purchase order, flags price and date differences, and chases the ones still outstanding. It drafts purchase orders from demand for a buyer to approve, so the routine flows and the exceptions surface.
- Match supplier confirmations to purchase orders automatically, whatever the format.
- Flag price changes and date slips before they surprise a customer.
- Chase missing acknowledgements without a person remembering to.
- Keep expected dates current, which feeds accurate special order management.
Works with your systems, no rip and replace
OptiFlow is an AI layer that sits on top of the platform you already run, whether that is Kerridge, Intact, Ibcos or another trade system, and acts on the data it already holds. There is no migration, no long project and nothing new for your team to learn, and most merchants are live in weeks rather than months. See the fuller picture on our AI for builders merchants page, and how we protect your data on the data security and trust page.
See OptiFlow work on your own orders and enquiries. Get a quote.
Related reading: special order management and price file management.
Frequently asked questions
Can it match supplier confirmations to our POs?
Yes. OptiFlow reads supplier acknowledgements in any format and matches them to the right purchase order, flagging anything that does not line up.
Will it catch price and date changes?
Yes. It flags price differences and date slips on confirmations so they are dealt with before a customer is affected.
Does it chase suppliers?
Yes. It chases outstanding acknowledgements automatically, so nothing sits unconfirmed because someone forgot to follow up.
Does a buyer stay in control?
Yes. It drafts purchase orders and surfaces exceptions, but a buyer approves the actions that matter.
Do I need to change my ERP?
No. OptiFlow is an AI layer on top of your existing platform, with no migration.