Supplier price files are relentless, and every one that is loaded late or wrong quietly eats your margin. OptiFlow helps you process price changes accurately and on time, on top of the systems you already run, so your selling prices keep pace with your costs.
Why price files are a margin risk
Suppliers send price changes in every format under the sun, on their own timetable and often with little notice. Loading one means matching lines to your catalogue, spotting the big moves, deciding what to do with your sell prices and updating the system before the new cost lands on a delivery. When that work is manual it falls behind, and you end up selling at old prices on new costs, missing increases you were entitled to pass on, or passing errors straight to customers. Across thousands of lines, small slips add up to real money.
What OptiFlow does for you
OptiFlow reads incoming price files whatever the format, matches them to your catalogue, highlights significant moves and exceptions, and prepares the updates for approval in your system. It turns a slow, error prone chore into a quick review, so nothing sits waiting and margin is protected.
- Read price files in any format and match them to your products.
- Flag large or unusual price moves so nothing slips through unnoticed.
- Prepare cost and suggested sell price updates for approval in your ERP.
- Process changes on time, before the new cost arrives on a delivery.
- Keep an audit trail of what changed and when.
Protecting margin as costs move
In a market where costs move often, the merchants who protect margin are the ones who process price changes quickly and consistently. Getting the cost right on time means you never sell at yesterday’s price on today’s cost, and reviewing the big moves means you make deliberate decisions about what to pass on rather than letting it happen by accident. It is unglamorous work, and it is exactly the sort of thing a machine should do so your people do not have to.
Works with your systems, no rip and replace
OptiFlow is an AI layer that sits on top of the platform you already run, whether that is Kerridge, Intact, Ibcos or another trade system, and acts on the data it already holds. There is no migration, no long project and nothing new for your team to learn, and most merchants are live in weeks rather than months. See the fuller picture on our AI for builders merchants page.
See OptiFlow process your supplier price files. Get a quote.
Related reading: debtor days and cash and what merchant software costs.
Frequently asked questions
Can it read any supplier price file format?
Yes. OptiFlow reads price files whatever the format, matches lines to your catalogue and prepares the updates, so you are not stuck reformatting spreadsheets by hand.
Does it change my prices automatically?
It prepares cost and suggested sell price updates and flags big moves for review. You keep full control of what is approved and applied.
How does it protect margin?
By processing changes on time and highlighting significant moves, it stops you selling at old prices on new costs and helps you make deliberate decisions about what to pass on.
Is there an audit trail?
Yes. It keeps a record of what changed and when, so price changes are traceable.
Do I need a new system?
No. It works on top of your existing ERP and pricing data.